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Administrative Assistant

On-site in Setúbal·Full-time·Added today (last checked 30 Oct)

Agency

Randstad Portugal

1029 open roles

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Our summary

Work mode: On-site, Setúbal
Contract: Full-time

Skills

Excel

This job advert was originally written in Portuguese.

Requirements

What we're looking for

skills
- Experience and Training: Proven experience in secretarial, administrative management, and customer service roles, ideally with previous contact with the construction or real estate sector.
- Technological Proficiency: High dexterity and autonomy in the daily use of computers and IT tools. Mandatory mastery of the Google ecosystem (Gmail, Google Drive), Microsoft Office (with a focus on Excel), and ease of navigation on online portals of public entities.
- Languages: Good knowledge of English (spoken and written).
- Personal Profile (Soft Skills): High sense of responsibility and proactivity. We are looking for someone versatile, with whom it is easy and pleasant to work in a team, and who possesses excellent communication and conflict resolution skills.
- Mandatory Requirements: Residence in Margem Sul and a valid Driver's License.

Pay & benefits

What you'll get

main benefits
- Salary Package: Attractive remuneration compatible with the level of experience, with a starting base value from €1,200 net per month (approx. €1,310 gross, including Meal Allowance).
- Schedule: Monday to Friday, from 09:00 to 18:00 (with availability and flexibility to follow up on eventual unforeseen events on Saturdays).
- Framework: Integration into a united team, with direct reporting to management and strong autonomy in the organization and planning of daily tasks.

The role

Solid and rapidly growing company in the construction and remodeling sector. Focused on delivering excellence in projects and ensuring total customer satisfaction, we are looking to strengthen our structure with an Administrative Assistant. This person will be the pillar of our office organization and the essential link between management, technical teams in the field, and clients. We value a close-knit working environment, where transparent communication, a spirit of mutual aid, and versatility are fundamental to daily success.

What you'll do

key responsibilities
- Daily Office Management: Customer service, mail management, agenda organization, fleet management, and stationery control.
- Administrative and Financial Support: Organization of payments, preparation of regular reports directly to management, and general support to accounting.
- Operational and Bureaucratic Management: Handling licensing processes, preparation of deeds, and frequent external trips to public entities (Municipalities, Tax Authorities, Registry Offices, etc.).
- After-Sales Service and Customer Support: Direct and continuous communication with clients, encompassing expectation management, problem-solving, and effective handling of complaints.
- Field Support: Support to technical teams, including occasional travel and visits to ongoing construction sites.