Administrative Assistant | Multimoto (m/f/d)

The Multimoto Group, aligned with the Salvador Caetano Group, holds numerous daily challenges that drive us to go further!

We are an Iberian group, with more than 30 years dedicated to the two-wheel and accessories sector.

Recognized as one of the largest motorcycle distributors in the Portuguese market and among the most promising in Spain. We create value in our businesses, always with our vision projected into the future, we assume the commitment to build solid relationships, over the years, with our employees, partners, and customers!

If you are looking for a challenge where you can be directly involved in the strategic management of a company, you are organized, proactive, discreet, and find it easy to communicate with different stakeholders, this could be the right opportunity for you.

We are looking for an Administrative Assistant to provide direct support to the CEO, ensuring efficient management of administrative activities, agenda organization, process monitoring, and coordination between the different departments of the company.

Valued requirements

- Higher education in Management, Economics, Administration, Law, International Relations, or similar areas;

- Proficiency in the English language (mandatory factor);

- Excellent proficiency in Microsoft Office tools, especially Excel;

- Ease in the management and organization of information and documentation;

- High sense of organization, planning, and priority management;

- Excellent communication and interpersonal relationship skills;

- Discreet, responsible profile with a high sense of confidentiality;

- Knowledge in commercial, economic, and/or legal areas (plus);

Main responsibilities:

- Provide direct support to the CEO in the daily management of their activities;

- Manage the agenda, scheduling of meetings, appointments, and travel;

- Perform the management and monitoring of emails, ensuring their respective forwarding and response whenever applicable;

- Ensure communication and coordination between the Administration and the different departments of the company;

- Monitor contacts with national and international clients, suppliers, and partners;

- Prepare documentation, presentations, reports, and other administrative support for the Administration;

- Organize and monitor meetings, drafting minutes and ensuring the follow-up of defined actions;

- Support the analysis and processing of information of an administrative, commercial, economic, and documentary nature;

- Guarantee the organization and filing of documentation, ensuring high standards of rigor and confidentiality;

- Collaborate on cross-functional company projects, providing support whenever necessary to the different business areas.

If you have the desire to go further and be an agent of change. Join us!

Together We Are the Strength of the Multimoto Group!