Jobs in Portugal, in English.

Financial Assistant

On-site in Estoril·Full-time·Added 11 days ago (last checked 11 Nov)

Agency

1001 open roles

Our summary

This job advert was originally written in Portuguese.

Minimum of 2 to 3 years in administrative/financial roles, preferably in law firms or professional services companies;

Practical mastery of billing tools (experience with Primavera is highly valued) and solid knowledge of Excel;
Fluent command of the Portuguese language and good communication skills in English (knowledge of Spanish will be valued);
Strong ease in handling data and numbers;
High level of rigor, attention to detail, and ethics in handling confidential information;
Excellent capacity for organization, autonomy, and setting priorities;
Practical profile, oriented towards problem-solving and ease in interpersonal relationships.

Attractive salary package, based on the candidate's experience;

Integration into an international law firm;

Permanent employment contract.

Randstad Professional is the Randstad business unit dedicated to specialized recruitment.

Our Client is an international Law Firm looking to recruit a Financial Administrator to join its Estoril office.

Billing and client monitoring:

Administrative opening and updating of processes and maintenance of fee schedules.
Issuance of fee and expense invoices, preparation of the SAF-T file, and preparation of monthly billing reports.
Monitoring of collections, preparation of client account statements, and financial closing of processes.
Control of bank movements and imputation of receipts to the respective clients and processes.

Treasury and accounting support:

Reconciliation of client accounts and the management account.
Monthly preparation and sending of documentation to external accounting.
Control of the petty cash fund, expenses, and travel of lawyers on behalf of clients.
Preparation and monitoring of payment requests, including taxes, fees, registrations, certificates, and other process expenses.
Monitoring of the firm's current payments and preparation of the information necessary for COPE communications to the Bank of Portugal.
Updating of referral partner schedules and monitoring of associated payments, in coordination with the commercial team.

Human resources administrative support:

Updating of personnel, vacation, and absence schedules and preparation of the information necessary for payroll processing.
Support for employee hiring and termination procedures, in coordination with accounting.
Coordination with workers' compensation insurance and occupational medicine providers.

Office administrative management:

Management of supplies, procurement, suppliers, and support services.
Monitoring of cleaning, maintenance, security, and other services necessary for the operation of the office.