Jobs in Portugal, in English.

PortugalJobs.io

Executive Assistant (M/F/X)

On-site in Porto·Full-time·Added 14 days ago (last checked 28 Oct)

Agency
Randstad Portugal

1038 open roles

Apply

Our summary

Salary
€2,300 a month
Work mode
On-site, Porto
Contract
Full-time
Languages
German
Experience
5+ years

Skills

This job advert was originally written in Portuguese.

Requirements

What we're looking for

  • skills

    • Appropriate academic degree.

    • Strong organizational skills and the ability to manage multiple priorities with efficiency and precision.

    • Positive, proactive, and solution-oriented mindset.

    • Excellent communication and listening skills.

    • 5 years of professional experience in executive assistance.

    • Fluency in English; knowledge of German is considered an advantage.

    • Good knowledge of common Microsoft Office programs, especially PowerPoint, Excel, and Word.

    • Good knowledge of SAP ERP / S4Hana and Power BI

    • Absolute discretion in handling confidential documents and processes.

    • Affinity with numbers, good analytical capacity, and business contexts.

    • High resilience and assertiveness.

Pay & benefits

What you'll get

  • main benefits

    • Base salary between €2300 gross to €2500 gross + benefits

    • Integration into a solid and expanding company


    Randstad's mission is to become the most equitable and specialized talent company worldwide and, therefore, we reiterate that we welcome people with the most diverse abilities and experiences. We are committed to ensuring that our recruitment and hiring process meets the needs of all people.


    We care about equal opportunity, regardless of ethnicity, color, religion, sex, sexual orientation, gender identity, nationality, age, genetic information, disability, or any other status protected by law.

The role

Randstad Professional Talent Solutions is the Randstad Group business unit focused on the recruitment of Middle & Top Management.

Our client, as part of strengthening its teams, is recruiting an Executive Assistant for the Trofa region.

What you'll do

  • key responsibilities

    • Management of the Financial Director's agenda and schedules

    • Contact and scheduling of meetings with partners and state authorities.

    • Creation and editing of presentations.

    • Organization of meetings and events, including management of flights, hotel reservations, restaurants, and transfer services.

    • Organization and monitoring of corporate governance.

    • Scheduling and coordination of appointments with external and internal partners.

    • Monitoring of the division's performance deadlines.

    • Creation and monitoring of cost center and personnel reports.

    • In collaboration with the company lawyer, drafting of company meeting minutes and translation thereof into English.

    • Drafting of meeting minutes and preparation of briefings with agendas, background documents, and participant profiles.

    • Management of all costs associated with service vehicles, such as fuel and maintenance.

    • Organization and accounting of business trips.

    • Management of archives and forwarding to the General Director.

    • General secretarial and assistance tasks.

More jobs like this

or browse Mid-level·Staffing

WhatsApp

More jobs from Randstad Portugal

See all 1,038 jobs

Similar jobs