Document Controller

SYSTRA is a French group, a leader in consultancy and engineering for transport infrastructure. Imagining and implementing the safest, most efficient, and most economical transport solutions is what guides us every day. Thanks to the know-how of our 12,000 specialists worldwide, we are involved in all phases of transport projects: preliminary and design studies, construction phases, testing and commissioning, operation, and maintenance.

Our employees are extremely committed to the goal of providing people around the world with the opportunity to move freely every day. Multidisciplinary teams that put all their business expertise and human qualities to work in transforming the world through innovative means of transport. Join us and let's create the public transport of tomorrow.

Our ambition is to be the benchmark in transport solutions and a leader in mobility.

SYSTRA Ibérica & Hispanoamerica has more than 600 employees distributed between Spain, Portugal, Chile, Peru, Colombia & Panama.

Get to know us by accessing our website: https: SYSTRA Ibérica e Hispanoamérica - Ibérica & Hispanoamérica

The Document Controller is responsible for ensuring the management, control, and traceability of all project documentation, guaranteeing compliance with contractual requirements, standards, and internal procedures. They act as a central point in the organization and distribution of technical and administrative documents between internal teams and external stakeholders.

Missions/Main Duties

You will report to the Project Director (Systra Portugal), responsible for the development of local projects. Your tasks include:

• Managing the complete lifecycle of project documentation (receipt, registration, distribution, review, archiving, and closure).
• Ensuring correct coding, versioning, and document classification according to project standards.
• Controlling approval workflows for technical documents (drawings, specifications, reports, submittals, RFIs, etc.).
• Keeping document management systems (EDMS) up to date, ensuring the integrity and accessibility of information.
• Preparing and issuing periodic document control reports (status reports, overdue documents, tracking logs).
• Coordinating with engineering, construction, quality, and client teams to ensure documentary alignment.
• Ensuring compliance with contractual requirements and document audits.
• Supporting the implementation and continuous improvement of document management procedures.
• Ensuring control of official project correspondence (incoming and outgoing).

• Integration into large-scale and complex projects
• International and multidisciplinary environment
• Up to two days of remote telework per week

• Higher education in Engineering, Management, Archival Science, or a relevant area (preferred).
• Minimum of 3 years of experience in document control on large-scale engineering/construction projects.
• Knowledge of EDMS systems (e.g., ACC, SharePoint, Documentum, ProjectWise, or equivalent).
• Experience in multidisciplinary and international environments (preferred).
• Knowledge of relevant ISO standards (e.g., ISO 9001).
• High capacity for organization, attention to detail, and priority management.
• Good communication and teamwork skills.
• Fluency in Portuguese (mandatory); Spanish/English are valued.

• Rigor and orientation toward detail
• Information management and organization
• Proactivity and autonomy
• Ability to work under pressure and meet deadlines
• Structured and analytical thinking

• EDMS (ACC, Aconex, SharePoint, etc.)
• Microsoft Office (advanced Excel valued)
• Collaborative platforms (Teams, etc.)