Head Waiter (m/f) - Pousada Viana do Castelo
Pestana Hotel GroupNew
Pestana Hotel Group is the largest multinational hotel group of Portuguese origin. With more than 100 Hotels and Pousadas and present in 16 countries.
Viana do Castelo
Jobs in Portugal, in English.
8,000+ live jobsOffice Manager (m/f)
On-site in Lisbon·Added 2 days ago (last checked 12 Oct)
Pestana Hotel Group
103 open roles
This job advert was originally written in Portuguese.
The role
1. Operational management
- Document Management: Organize and maintain important office records and files;
- Stock Control: Monitor and replenish the stock of office consumables (food and non-food items);
- Purchase Requisitions: Place purchase orders for various materials and consumables and ensure their distribution/arrangement;
- Mail Processing: Manage incoming and outgoing correspondence, including emails, letters, and packages;
-
Reception and forwarding of visitors and parcels.
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Ensure control of entries and exits in the main building, promoting a welcoming, safe, and organized environment. Ensuring a continuous physical presence in the reception area (workplace)
- Office Maintenance: Ensure that the work environment is in good condition, performing necessary maintenance;
- Office supplies management: manage contracts for cleaning services, vending machines, coffee service, and other outsourced services;
- Office Equipment: Ensure that all equipment, such as computers, printers, and phones, function correctly; Contact with maintenance or other technical areas whenever intervention is required.
- Supervision of the Support Team: Supervise receptionists, administrative assistants, and other support staff;
- Train and Develop the Support team: Organize and coordinate specific training for different roles;
- Team Conflicts and Issues: Resolve conflicts and problems that may arise among team members.
- Budget: Prepare and monitor the office budget(s).
- Event Planning: Organize internal and external events, such as meetings, conferences, and workshops.
- Travel Coordination: Plan and coordinate business travel for teams.
- Agenda: Manage the meeting agenda and appointments for the teams.
- Communication Facilitator: Facilitate communication between different departments and hierarchical levels of the company;
- Information Dynamization: Create and distribute information to ensure that everyone is up to date on news and events.
- Regulations: Ensure that the office complies with all health, safety, and labor law regulations and policies.
- Safety&well-being: Coordinate security and emergency drills with the security team; help and suggest ideas that help promote the well-being of all offices
About Pestana Hotel Group
- Industry
- Hospitality
- Website
- pestanagroup.com
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